TERMS OF REFERENCE…
Terms of Reference
NAME OF GROUP
Parish of Kingswear Neighbourhood Plan Group
PURPOSE OF GROUP
To prepare a neighbourhood plan for the Parish of Kingswear incorporating the wards of Kingswear and Hillhead, in consultation with the community.
OBJECTIVES OF THE GROUP
To formulate the plan by consultaton with all groups, organisations, businesses and people in the parish. To reflect the wishes of the parish for future development of the area. To secure the formal adoption of the prepared plan as soon as possible.
MEMBERSHIP AND GOVERNANCE
There will be a core group of representatives from the Parish council Eileen Parkes Jan Henshall Lucy Payne Liz Essex Other members will include volunteers who express interest in joining and people who will be co-opted bringing useful skills and knowledge. Requests for members will be made to different groups within the community to obtain as wide a representation as possible It is recognised that the Group will change over time as new people become interested and can offer various skills.
ROLES AND RESPONSIBILITIES OF INDIVIDUAL MEMBERS OF THE GROUP
This can be defined and agreed within the Group but there will need to be for example a Chairman, Secretary and Treasurer. Responsibilities will emerge over time as the plan develops.
ARRANGEMENTS FOR REPLACEMENT/ADDITIONAL MEMBERS
Other members of the parish, or its organisations or interested parties who express interest or who have specialist skills will be invited to join the Group.
DECLARATIONS OF INTEREST OF MEMBERS
Members will be asked to declare any pecuniary interests in particular issues or land as appropriate as a condition of their participation in the plan preparation. The Group will keep its own register of members interest updated at every meeting
ARRANGEMENTS FOR VOTING AT MEETINGS IF REQUIRED
Voting will be by a show of hands with the chairman having the casting vote. A quorum to be half of the Group members.
DECISIONS TO BE REFERRED TO THE PARISH COUNCIL
The Parish Council will be asked to confirm and agree the work programme for the preparation of the plan; agree; any interim proposals put forward for consultation with the public, the draft plan prior to community consultation and the final draft before submission to the South hams Council. The Group will report back to the Parish Council at the monthly council meetings. The neighbourhood plan to be a standing item on the agenda for the duration of the project.
REPORTING AND FEEDBACK
How will the group share information with the community. Posters, letters, e-mails, public consultation meeting, Parish Council meetings, Parish web site,, displays, surveys and also via the Dartmouth Chronicle and By the Dart magazine. Minutes of the Group will be recorded and be kept available for public inspection By the parish clerk and the Chairman and Secretary of the Group.
RESOURCES AND FINANCE
Costs will arise from hiring venues for meetings, preparation and circulation of printed materials. Cost may also be incurred by hiring specialist help for developing and analysis of questionnaires. Obtaining statistical data on the population demographic etc. Although funding avenues such as help from university students, grants will be explored. The expertise and knowledge of the officers of South Hams District Council, Devon County Council, Devon Communities Together and Locality will be used by the group as necessary.
The preparation of the plan will be regularly monitored by the Parish Council through monthly reports from the Group. We have completed stage one registering the designated area the plan will cover.
For more General information on Neighbourhood Plans go to Locality.org.uk.
For all Kingswear Neighbourhood Plan enquiries please e-mail us at: email@example.com